Institutional Purchasing
Purchase Orders
eSpecial Needs accepts purchase orders from established companies, educational institutions, and government entities within the United States and Canada.
Use the information below to prepare and submit your purchase order correctly so our team can process it as efficiently as possible.
Who Can Submit a Purchase Order?
Purchase orders are available for qualified institutional and organizational customers that need to purchase through an established procurement process.
Educational Institutions
Public and private schools, school districts, colleges, universities, and other qualified educational organizations may submit official purchase orders.
Government Entities
Federal, state, local, and other qualified government agencies may use official purchase orders when purchasing from eSpecial Needs.
Established Companies & Organizations
Established companies and other approved organizations may also submit purchase orders, subject to applicable purchasing requirements and approval.
What Your Purchase Order Must Include
Please make sure your official purchase order includes all of the following information before submitting it to eSpecial Needs.
- Purchase Order Number
- Bill To Address
- Ship To Address
- Quantity
- Item Number or Item Numbers
- Product Description or Descriptions
- Item Price or Prices
- Order Total
- Contact Name
- Telephone Number
- Email Address
- Authorized Signature
If you received a quote from eSpecial Needs: include the quote with your purchase order so our team can match the approved products, pricing, and shipping information to your order.
Before You Send Your PO
Checking your purchase order before submission can help prevent delays.
- Confirm product item numbers and quantities.
- Confirm the billing and shipping addresses.
- Include the correct contact information.
- Make sure an authorized signature is present.
- Attach your eSpecial Needs quote if one was provided.
- Include applicable tax exemption documentation when needed.
How to Submit Your Purchase Order
Purchase orders and any related quote can be submitted using one of the following methods. Email is the preferred method.
Email your completed purchase order and supporting documents to:
We will confirm receipt of purchase orders submitted by email.
Fax
Fax your purchase order to:
(800) 664 4534
Please note that we are unable to confirm receipt of purchase orders submitted by fax.
Mail your completed purchase order to:
eSpecial Needs, LLC
1850 Borman Court
St. Louis, MO 63146
USA
Need a Formal Quote Before Issuing Your PO?
If your purchasing department requires a formal quote before a purchase order can be created, submit a quote request first. Our team can provide product and shipping information to support your approval and procurement process.
Shipping, Taxes & Vendor Documentation
Shipping Costs
Shipping costs will be calculated and added to the invoice.
Items requiring truck freight delivery and oversized products may require additional shipping charges. Contact our team if you need shipping information before issuing your purchase order.
Missouri Sales Tax
Sales tax is charged to recipients in Missouri when applicable.
If your Missouri organization is tax exempt, include a copy of your valid tax exempt documentation with your order so it can be reviewed and processed appropriately.
W 9 Requests
If your purchasing or accounts payable department requires a W 9 before establishing eSpecial Needs as a vendor, you can submit a W 9 request online.
Questions About Your PO?
Our Customer Service team can assist with purchase order requirements, product information, quote questions, and submission details.
Phone:
(877) 664 4565
Frequently Asked Questions
Does eSpecial Needs accept purchase orders?
Yes. eSpecial Needs accepts purchase orders from established companies, educational institutions, and government entities within the United States and Canada.
Can schools submit purchase orders?
Yes. Qualified schools, school districts, colleges, universities, and other educational institutions may submit official purchase orders.
Can government agencies use purchase orders?
Yes. Qualified government entities may submit official purchase orders to eSpecial Needs.
Do I need a quote before submitting a purchase order?
Not necessarily. If your organization requires a formal quote before issuing a purchase order, request one first. If a quote has already been provided, include it with your PO.
What is the best way to submit a purchase order?
Email is the preferred method. Send purchase orders and any supporting documentation to [email protected]. Purchase orders submitted by email will receive a confirmation of receipt.
Can I fax my purchase order?
Yes. Purchase orders may be faxed to (800) 664 4534. Please note that eSpecial Needs is unable to confirm receipt of purchase orders submitted by fax.
How are shipping costs handled?
Shipping costs are calculated and added to the invoice. Truck freight and oversized products may require additional shipping charges.
What if my Missouri organization is tax exempt?
Include a copy of your organization's valid tax exemption documentation with your purchase order so it can be reviewed and applied where appropriate.
Can you provide a W 9?
Yes. W 9 forms are available for organizations that need to establish eSpecial Needs as a vendor.
Need Help With a Purchase Order?
Our team can help with product information, quotes, vendor documentation, purchase order requirements, and questions about submitting your order.
Email:
[email protected]
Phone:
(877) 664 4565
(314) 692 2424
Call Center Hours:
Monday through Friday
8:00 AM to 4:30 PM CT